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Come join our team! The Saint Paul City Council has a City Council Executive Assistant I position we are looking to fill. This position is responsible for performing complex administrative support duties and providing exceptional customer service to Saint Paul residents, Councilmembers, and Council central staff.
NOTE: This specific job classification only exists in City Council, and the eligible list will not be used to fill Executive Assistant positions in other City departments.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
Responsibilities
Here’s what you can expect to do: Perform expert level office work for the Saint Paul City Council. Act to address the needs of city constituents and other external contacts that ensures excellent customer service on a range of requests. Provide office related administrative support, completing information compilation, data management actions, and City department information requests. Identify appropriate actions and prioritizes assignments for Council office work, City department needs, and constituent requests. Schedule meetings and coordinates the Councilmember's calendar based an understanding of priorities and obligations. Support City Council meetings and legislative hearings, coordinates required materials, takes notes, and arranges technical support. Performs other related duties and responsibilities as required. For more information and essential functions, see our City Council Executive Assistant I Job Description.
Qualifications
Five years of progressively responsible and independent clerical/administrative experience to include organizing and assessing complex materials, evaluating and resolving problems, responding to public inquiries and requests, applying policies and procedures, and assisting with projects and reporting.
Must have three years of customer service experience. Up to two years of related, post high school coursework obtained from an office administration program can be substituted for up to two years of clerical/administrative experience.
Preferred Qualifications: An ability to speak/write in languages other than English such as: Spanish, Hmong, or Somali. Experience working with staff and the public from diverse backgrounds and communities. Expert level verbal, written (including minute taking), social media, and internet skills.
City of Saint Paul
200 City Hall Annex
Saint Paul, Ramsey, Minnesota 55101
US
